Integrating Operations and Accounting Functions

Trucking companies are continually faced with service and operations constraints that impact their bottom line profits. Transportation customers are constantly needing additional service requirements to support their increasingly global supply chains as well as their continuous improvement efforts. Cimatruck provides a solution to transportation companies, with a simple to implement, easy to use operations and accounting integration system. Trucking companies will have easier access to analysis tools to help them determine adequate rates, ultimately improving their overall profitability. Customers will also appreciate the improved process flow.

Better Analysis Strategies

When a trucking company is faced with quoting complicated long haul loads with multiple stops, tolls and high fuel costs, it becomes very difficult to provide a potential transportation customer with an accurate rate in a timely manner. Once dispatch has received the call for a pick up, there is generally a very limited amount of time to make a decision between coordinating the driver and equipment availability and determining a competitive rate. Additionally, an increased use of auction tools to secure new loads has made it even more imperative that a trucking company be readily prepared with all the appropriate rating information before providing a quote. Cimatruck’s integrates operations and accounting to stream line some of these common issues for trucking companies.

With the right technology solution in place, a transportation company can quickly identify routes with the highest profit margins. Cimatruck provides the ability to quickly calculate trip expenses including fuel consumption and toll expenses. This will allow dispatch and logistics analysts to more accurately bid loads and to respond at a quicker rate to accept new loads. By streamlining the load analysis process, transportation customers will know who to call when they quickly need to book a pick up. Customer service representatives will no longer be tied up in time consuming details to determine a rate and will instead be readily available to receive calls for new loads.

Becoming Proactive with Improved Processes

With the ability to have more information readily available, transportation managers will be able to make more precise decisions about their business direction. Too often a transportation company has used the same rates repeatedly with a client without even realizing they were not making money off of the scheduled loads. A coordinated operations and accounting system like Cimatruck will allow management to be more proactive in their forecasts and analysis of costs. And with the ability to clearly break down the cost of a load, regular customers will be more inclined to provide an increase rather than take their business to a competing carrier.

Nothing is more frustrating to a transportation customer than receiving an invoice for a load picked up so long ago that nobody remembers why the costs were exceptionally high or unplanned. This causes the transportation company to have much needed sales dollars tied up in paper work and it also presents the problem of accountability. A transportation customer does not want to spend the time or resources to sort out an old bill. Accurate and timely invoice processes are critical to keeping the flow of information consistent and to keep revenues coming in to the transportation organization regularly. With Cimatruck the entire invoicing process is made easy.

Added Value Internally and Externally with Payroll Management

Another major benefit to a trucking company integrating their operations and accounting systems is payroll monitoring. The use of delivery documentation will more easily enable payroll clerks to calculate driver pay. This in turn will benefit the trucking organization by being able to have consistent, good drivers who appreciate getting paid in a timely manner. And even more importantly, customers of a transportation company will appreciate having regular drivers who understand their facilities and the service level that is expected.

Many extraordinary benefits can be achieved by integrating operations and accounting functions with a solution such as Cimatruck. The benefits to a trucking company will relate directly back to the bottom line with better invoicing techniques, stable payroll processes and better rate analysis tools. Customers will appreciate the improved service levels achieved with quicker response times to load pick up requests, driver retention and invoicing processes. And perhaps one of the most beneficial attributes of the Cimatruck is simply how easy it is to integrate and use. A transportation company looking to improve its operations and accounting functions should consider the many benefits of Cimatruck.